Board Meeting 21 February 2023

Consent Items

Minutes of the Last Meeting

Held 17 January, 2023

Submitted by Mike Crabill

The meeting was called to order at 1828 hours by Don Black. Members present were Don Black, Lou Henson, Scott Olguin, Brooks Frederick, and Mike Crabill. Also present were Charlotte Hays, Dena Arnold, Mary Williams, Jamie Bishop, Dave Emerson, Mary Lopez, Bettyelane Chambliss, Donna Goodwin, Syb Henson, Vicki Campbell, Kathy Fredrickson, Jordan Lopez, and Ashley Ibanez.

Consent Items

A motion was made and seconded to approve the consent Items. Motion passed unanimously.

New Business

The only agenda item was discussion of the role of the Auxiliary under the upcoming new bylaws.

Meeting adjourned at 2001.

Treasurer’s Report

Submitted by Lou Henson, Board Treasurer

Operating Budget Thru January 2023

Budget Category Actual Budget Difference
Total for FY 2022 $5,517 $74,300 $68,783
Administrative $402 $5,500 $5,098
Communication $0 $4,500 $4,500
Community Education $0 $2,000 $2,000
EMS and FRO $716 $5,500 $4,784
Responder Gear $604 $6,500 $5,896
Apparatus $260 $16,000 $15,740
Fuel $259 $4,000 $3,741
General Maintenance $906 $9,000 $8,094
Insurance $0 $10,300 $10,300
Training $713 $5,000 $4,287
Utilities $1,657 $6,000 $4,343

Cash Flow January 2023

Item Actual Totals
Beginning Checking Account Balance Ā  $453,221
Income $1,004,883 Ā 
Expenses $1,110,505 Ā 
Ending Checking Account Balance Ā  $347,599
Certificates of Deposit. $54,706 Ā 
Auxiliary Checking Account $11,933 Ā 
Total Cash Assets 31 December 2022 Ā  $414,238

Chief’s Report

Submitted by Dan Gower

Medical Calls to date – 15
Fire Calls to date – 0

  • Working with Candice and Hamilton EMS to ensure that DSHS appropriately represents our department on their website. Candice and Patrick Cobb are on it.
  • Had meeting with Lexipol with President and Training Officer – really good product and recommending approving budget for Training and the Policy/Procedures portals.
  • Radio installation begun. About 2 vehicles per day rate of completion. Radios need reprogramming to fix a failed setting allowing the radio to stay in the on position and sense when the ignition if turned on/off.

ESD Report

Submitted by Don Black and Dan Gower

  • Attended two ESD Board meetings – presented VFD Capabilities brief to one and attended the second to hear what other business was in effect.
  • Don and Dan met with Mike Thomas to discuss overall strategic direction and capital expenditure plans/needs.
  • Treasurer and Board President met with ESD Finance Committee to give them insights into our record keeping.

Auxiliary Report

None Submitted

Grant Report

Submitted by Bill Daly and Dan Gower

Texas A&M Forest Service

Our application for cost-share assistance for Volunteer Recruitment Resources under the Rural Volunteer Fire Department Assistance Program (HB 2604) has been approved. We will receive 100% of the cost of a recruitment campaign up to $3,000. The grant expires August 10.

Old Business

Budget Projections

Revenue Thru December 2022

Source Ā IncomeĀ  Expenses Net Projected Difference
Total for FY 2022 $210,751 $26,891 $183,859 $159,950 $23,909
Miscellaneous $5,720 $0 $5,720 $3,750 $1,970
Donations $4,550 $0 $4,550 $6,100 $1,550
Memorials and Bequests $8,725 $0 $8,725 $0 $8,725
Giving Campaign $89,901 $0 $89,901 $74,300 $15,601
Golf Tournament $36,811 $13,048 $23,763 $20,900 $2,863
Memorial Day BBQ $20,684 $5,993 $14,691 $10,900 $3,791
Sip and Stroll $12,134 $1,443 $10,691 $13,800 $3,109
Bass Tournament $22,678 $6,407 $16,271 $17,800 $1,529
Llano County Support $9,300 $0 $9,300 $9,300 $0
TFS Rural VFD Insurance and Training $248 $0 $248 $3,100 $2,852

Revenue Projection 2023

Source Ā IncomeĀ  Expenses Net
Total for FY 2022 $112,800 $28,200 $84,600
Miscellaneous $3,000 $0 $3,000
Donations $10,000 $0 $10,000
Memorials and Bequests $0 $0 $0
Golf Tournament $19,600 $6,300 $13,300
Memorial Day BBQ $34,900 $13,700 $21,200
Sip and Stroll $11,500 $1,500 $10,000
Bass Tournament $21,500 $6,700 $14,800
Llano County Support $9,300 $0 $9,300
TFS Rural VFD Insurance and Training $2,400 $0 $3,000

Capital Budget Summary December 2022

Item Projected Actual Grant Awarded NetĀ 
Total For FY 2022 $269,675 $305,155 $101,402 $101,402 $203,753
SCBA (2021 ) $97,000 $107,051 $81,402 $81,402 $25,649
Responder Gear (2021) $40,000 $51,828 $20,000 $20,000 $31,828
Air Fill System (2021) $15,460 $16,456 $0 $0 $16,456
Water Tank Station Two $25,000 $14,596 $0 $0 $14,596
Portable RadiosĀ  $25,000 $51,045 $0 $0 $51,045
Lucas Device $15,000 $17,287 $0 $0 $17,287
Hurst Ram $7,215 $8,285 $0 $0 $8,285
Explorer $15,000 $11,425 $0 $0 $11,425
Air Compressor $30,000 $27,182 $0 $0 $27,182

Capital Budget Projections 2023

Item Projected Actual Grant Awarded NetĀ 
Projected Total $437,000 $0 $270,000 $0 $167,000
Hose Replacement $27,000 $0 $0 $0 $0
Rescue Equipment $45,000 $0 $20,000 $0 $0
Rescue Truck Body $20,000 $0 $0 $0 $0
Fire Hydrants $70,000 $0 $50,000 $0 $0
Fire Boat $225,000 $0 $200,000 $0 $0
Drone $10,000 $0 $0 $0 $0
Wildfire Support ATV $40,000 $0 $0 $0 $0

Revised Bylaws

Latest draft of the proposed new bylaws is posted here. Update on latest discussions with the auxiliary. Hope to send this to the membership for a vote at the first meeting in March.

New Business

Rescue Struts and Airbags

The Board members present at the rescue strut demonstration made the decision to purchase the demonstration units from MES on-the-spot. We have a quote for the lift bags that were also demonstrated.

Lexipol Training and Procedures

Don, Dan, and Mike attended an on-line demonstration of online training and policy management tools from Lexipol. Descriptions and quotes will be discussed.

KC Service Body for Rescue Vehicle

We have a quote from Knapheide for $15,429 installed. A full description can be found here.

If we go ahead, we should probably talk to Hamilton about who makes their slide-out kits. This is also an interesting looking off-the-shelf unit that should be easily adaptable to our needes.

Fire Hydrant

The City has mentioned the possibility of installing one of the new fire hydrants soon. The Chief will present the details.

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