Board Meeting 15 February 2022

Consent Items

Minutes of the Last Meeting

Held 18 January, 2021

Submitted by Dan Gower, Board Secretary

The meeting was called to order at 1830 by Don Black. Members of the Board in attendance were Don Black, Brooks Frederick, Dan Gower, Lou Henson, Mike Crabill, and Bill Long. Also in attendance were Sharon Sanders and Mary Lopez with the SB-VFD Auxiliary.

The consent items were presented. Discussion was held concerning some discrepancies in the budget records presented. Those were explained and corrected, and further revision of the spreadsheets used to track budget vs. expenditures were discussed. The consent items were approved unanimously.

Old Business

Chief Gower reported that the approved sale of Water Supply-1 vehicle was accomplished for the asking price or $5,500 within a short period of time of advertising the sale.

New Business

Don Black presented the study of and bids for the installation of a second water collection system to be placed at Station 2. Discussion was held concerning the capacity of the tank and it was decided to go for the larger size tank that was bid allowing the greatest amount of capacity for our two water supply tanks. The project was approved at the December meeting pending obtaining and accepting bids. The project was approved with the caveat that the cost would not exceed $27,000 and that the lease agreement with the city for the use of the space at the water plant would be researched, validated, and updated to include the installation of the water tank for the exclusive use of fire fighting activities. Motion passed unanimously.

Meeting adjourned at 1910.

Treasurer’s Report

Submitted by Lou Henson, Board Treasurer


Total for FY 2022$578$578$156,100$-155,522
Memorials and Bequests
Giving Campaign$150$74,300$-74,150
Golf Tournament$20,900$-20,900
Memorial Day BBQ$10,900$-10,900
Sip and Stroll$13,800$-13,800
Bass Tournament$17,800$-17,800
Llano County Support$9,300$-9,300
TFS Rural VFD Insurance and Training$248$3,100$-2,852

Operating Budget

Budget CategoryActualBudgetDifference
Total thru 1/31/2022$2,275.56$71,300.00$69,024.44
EMS / FRO$1,193.14$5,500.00$4,306.86
Responder Gear$6,500.00$6,500.00
General Maintenance$9,000.00$9,000.00

Capital Expenditures

ItemActualApprovedProjectedGrantNet Cost
Total for FY 2022$107,051$137,000$192,000$81,400$25,651
SCBA (2021 Item)$107,051$110,000$97,000$81,400$25,651
Water Tank – Station Two$27,000$25,000
Portable Radios$25,000
Lucas Device$15,000
Water Supply Trailer$30,000$20,000

Cash Flow

ItemActualNet Cost
Beginning Checking Account Balance 1 January, 2022$424,186.38
Ending Checking Account Balance 31 January, 2022$310,177.82
Certificate of Deposit #196$27,161.12
Certificate of Deposit #197$27,161.12
Auxiliary Checking Account$10,557.11
Total Cash Assets 31 January, 2022$375,057.17

Chief’s Report

Submitted by Dan Gower

Medical Calls to date – 25
Fire Calls to date – 2

Vehicles needing repair – Brush One pump leaking – Neel to fix Thursday 17 February 2022 – Bill Daly taking to Waco
Fire Boat – needs pump plumbing re-installed to put back in full service

Battery Operated Ram – donation pending from estate of Pam Roberts – we have a bid for demo for less than $7000 – recommend we purchase now before it’s sold.

Boots and Helmets XF-01 deployed – One Large on order for Matt VanWIcklen

BBQ committee held first meeting

New Chair of the Bass Tournament has been identified – Jordan Lopez (Mary Lopez’s granddaughter)

Auxiliary Report

Submitted by Mary Lopez

No report submitted.

Grant Report

Submitted by Bill Daly

Texas A&M Forest Service

  • PPE Grant – request was funded for $ 20,000 at the October 13 funding meeting. Bunker Gear, Helmets, & Dual Certified Gear is on order.


  • SCBA Grant – All units have been received and paid for. $81,400 in funds was received from FEMA completing this grant.
  • County Communications Equipment Grant – Grant application has been updated and resubmitted.


We are eligible to submit another grant application in July 2022. A replacement Fireboat and a water collection tank and fill station for Station Two had been mentioned. However, we already have approved the water collection system and have a FEMA application in for the Fireboat. If we plan to submit a grant a project needs to be determined in time to get a bid and prepare the application. CCAA is planning to submit a grant application in July.

Firehouse Subs

Grant application submitted on 1/13/2022 for $10,494.80 -Wildland PPE- 10 sets of pants & shirts, 30 Bullard helmets & goggles, 30 pairs gloves, 10 radio chest harnesses. No matching funds are required for this grant. Should receive notification by April 13, 2022.

Federal Infrastructure Bill

The bill scheduled to be signed by the president on Monday, November 15 includes money for “Wildfire defense grants for at-risk communities.” Frank Serpas is checking on this.

ESD Report

Submitted by Jeff Cook and John Schwin

To be presented in person.

Old Business

Water Tank for Station Two

Submitted by Don Black

The tank order has been submitted. The Chief is discussing with the Mayor an addendum to the lease to insure that it is covered.

New Business

February Board Calendar

  • Register attendees for the Spring Fire School and submit TFS grants for reimbursement.
  • Apply to H-E-B for the Memorial Day BBQ grant and reserve McNair Park; print tickets and distribute to the Auxiliary.
  • IRS 1096 to be filed by 28 February for donated vehicles and boats over $500 in value.
  • Applications due for the Llano High School scholarship program.

Hurst Ram

Submitted by Dan Gower

Per our request, MES has notified us that a demo ram is available for purchase. It is the same EWXT series as our combi tool, sharing the same batteries and underwater capabilities. Here is a link to the product page: R 521 EWXT Ram.

  • R 512 EWXT Ram – Tool Only: $6,220
  • Additional 9Ah Battery: $695
  • Tool Holder (Estimate): $350
  • Shipping: $50
  • Total Cost: $7,215

Chief Gower moves that we approve $7,500 toward this as a new extra-budgetary capital purchase. He has had discussions with a citizen who has expressed a desire to make a bequest toward such an equipment acquisition for the department. MES is holding it for us pending the outcome of this vote.

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